Momentum Guide

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System administration ​

This guide is for platform administrators only — the people who look after Momentum itself, across every club and league on it. If you organise a single club or league, you won't see any of this; your world is the Org admin view covered in the rest of these guides, and that's all you need. Nothing here affects how your own organisation works day to day.

Platform administrators get a second view alongside Org admin, called System. It's reached from the switch just under the Momentum logo at the top of the sidebar — see Getting started.

Managing organisations ​

The Organisations page lists every organisation on the platform, with a filter box and three headline stats: total organisations, how many are active, and how many are inactive or archived.

  1. Select New organisation to create one. Fill in its name, type (independent, franchise, club or association), and optional contact details — email, phone, address and website.
  2. Select any row in the directory to open it for editing. From here you can update contact details, upload a logo, set the organisation's brand colours, and change its type.
  3. Also from the edit view, change an organisation's status — active, inactive, suspended or archived — to control whether it can keep operating on the platform.

Tip: suspending an organisation doesn't delete anything — it's a status change you can reverse the same way, by opening the organisation again and switching status back to active.

Platform health ​

The Platform health page shows the live checks Momentum runs on itself: whether the API is responding and whether it can reach the database, each with its own status badge. A summary badge at the top tells you at a glance whether core systems are healthy or whether something needs attention.

There's also an Observability section for the kind of monitoring that needs a metrics pipeline — uptime percentages, response-time trends, error rates and incident history. That's flagged as not yet wired rather than showing placeholder numbers, so you're never looking at a dashboard that looks reassuring but isn't actually measuring anything.

Editing legal content ​

The Legal content page is where the public-facing Terms of Service, Privacy Policy and Data Deletion pages are written and edited, in three tabs.

  1. Pick a tab and edit the text directly — it's written in Markdown.
  2. Select Preview at any point to see how it will render, and Edit to go back to the raw text.
  3. A small dot appears next to a tab's name whenever it has unsaved changes.
  4. Select Save to publish. The page header shows when each document was last updated.

Service modes ​

The Service modes page controls whether Stripe (payments), Twilio (SMS) and SendGrid (email) are running in test or live mode for the whole platform. Each service gets its own card showing the current mode and who last changed it.

  1. Select Switch to LIVE or Switch to TEST on the service you want to change.
  2. You'll be asked to type a reason for the switch — this is required and gets written to the audit trail.
  3. Confirm the switch. Moving a service to live is called out clearly, since it means real charges or real messages will start going through.

A Recent changes table underneath shows the last 20 mode switches across all three services — which service, old mode, new mode, the reason given, who made the change, and when.

Tip: because switching to live has real consequences (real card charges, real texts sent), treat the reason field as documentation for your future self as much as an audit requirement.

Audit log ​

The Audit log records every write operation across the platform — who did what, to which resource, and from where.

  1. Use the toolbar to narrow things down: actor email or name, action type, resource type, and a date range, plus a free-text search across everything shown.
  2. Results page through 50 entries at a time, with Previous / Next controls and a running count of total entries.
  3. Select Export CSV to download the currently filtered set as a spreadsheet.

Each row shows the time, actor, action, the resource affected (with its ID), and the IP address the action came from.

Good to know ​

  • Everything on this page operates across the whole platform, not just one organisation — double-check you mean to change something platform-wide before confirming, especially on Service modes.
  • If you don't see the System switch at all, you're not a platform administrator — that's expected, and you don't need access to any of this to run your own organisation.